Capital Expenditure Planning & Project Spend Control

Hartwell Industrial Group • FY2025 Capital Budget Dashboard • As of August 31, 2025

Board Authorized CapEx
$47.8M
Total Authorized CapEx
$47.8M
+8.2% vs FY24
Deployed to Date
$29.1M
60.9% of authorized
Committed (POs)
$38.4M
80.3% of authorized
Avg S/P Ratio
1.04
3 projects >1.25
Stage-Gate Cycle
16d
Avg approval time
Projects at Risk
3
Red status

Budget-to-Actual Spend Variance by Project (Top 18 Active)

Spend-to-Progress Risk Matrix

Bubble size = Project Budget • X-axis = % Completion • Y-axis = Spend-to-Progress Ratio

Cost-at-Completion Forecast

Project Approved CAC Var
Data Center Phase 2$8.2M$9.1M+11%
Warehouse Automation$6.8M$7.6M+12%
HR Systems Mod$2.4M$2.7M+13%
Prod Line Upgrade A$4.5M$4.7M+4%
Fleet Replacement$3.1M$3.0M-3%
Lab Equipment$1.8M$1.8M0%
Facility HVAC$2.2M$2.1M-5%
Security Systems$1.6M$1.6M0%

Active Project Portfolio Summary

Project Name Category Authorized Deployed % Comp S/P Ratio Contingency Status
Data Center Phase 2 IT Infrastructure $8.2M $6.4M 58% 1.28 71% RED
Warehouse Automation Operations $6.8M $5.8M 52% 1.32 82% RED
HR Systems Modernization IT Infrastructure $2.4M $1.9M 61% 1.31 67% RED
Production Line Upgrade A Manufacturing $4.5M $3.2M 68% 1.06 38% YELLOW
Fleet Replacement Program Operations $3.1M $2.4M 82% 0.95 22% GREEN
Laboratory Equipment R&D $1.8M $1.1M 64% 0.98 18% GREEN
Facility HVAC Replacement Facilities $2.2M $1.8M 88% 0.93 12% GREEN
Security Systems Upgrade Facilities $1.6M $0.9M 58% 0.97 24% GREEN

Monthly Capital Deployment Trend

Stage-Gate Approval Cycle Time

Portfolio by Category

Contingency Status

Manufacturing 38%
IT Infrastructure 73%
Operations 52%
Facilities 18%
R&D 18%

Top Vendors

Acme Systems Inc $8.4M
TechBuild Corp $6.2M
Industrial Solutions $4.8M
GlobalFab LLC $3.6M
AutoTech Partners $2.9M
Top 5 Concentration 54.3%

Schedule Variance Index Trend

SVI < 0.90 = Behind Schedule • 0.90-1.10 = On Track • > 1.10 = Ahead of Schedule

Capitalization Accuracy

Assets Capitalized (Aug YTD)
$18.2M
Assets Pending Review
$2.4M
3 projects awaiting final asset tagging
Capitalization Rate Accuracy
96.8%
vs 95% target
Recent Capitalization Events
Fleet Replacement (Aug 15)$2.4M
Lab Equipment (Aug 8)$1.1M
HVAC Systems (Jul 28)$1.8M

12-Month Capital Deployment Forecast (Jan–Dec 2025)

Gray area indicates forecast period (Sep–Dec) • Dotted line shows board-approved monthly budget allocation