Space Utilization & Occupancy Intelligence Dashboard

Vantara Global · North American Portfolio · Real-time occupancy intelligence

Portfolio Avg Utilization

43.7%

-24.3% vs pre-pandemic

Peak Concurrent (Avg)

1,834

43.7% of 4,200 employees

Meeting Room Ghost Rate

31.2%

Booked but unoccupied

Desk-to-Employee Ratio

1:1.4

Target: 1:1.5 (on track)

Unoccupied Space Cost

$447K

per month, portfolio-wide

Consolidation Opportunity

$2.8M

annual savings potential

Day-of-Week Utilization Profile

Floor Utilization Heat Map — NYC HQ

Mon

Tue

Wed

Thu

Fri

Avg

Floor 12

67%

71%

74%

69%

52%

67%

Floor 11

58%

62%

65%

61%

48%

59%

Floor 10

31%

35%

38%

34%

27%

33%

Floor 9

29%

32%

36%

31%

24%

30%

>60%

45-60%

<45%

Meeting Room Utilization vs. Booking

Booked

72.4%

Actually Occupied

41.2%

Ghost Booking Rate: 31.2%

Rooms reserved but unoccupied — consider auto-release policy

12-Week Utilization Trend — Portfolio Average

Unoccupied Space Cost by Building

Desk Sharing Ratio: Actual vs. Plan

Property Portfolio — Utilization & Action Priority

Property	Sq Ft	Avg Util %	Peak Util %	Monthly Rent	Wasted Cost	Break Option	Action Score
NYC HQ	387,200	56.3%	81.2%	$548,200	$239,600	34 mo	42
Chicago Loop	214,600	51.8%	91.3%	$287,400	$138,500	22 mo	56
Austin Domain	128,400	38.1%	62.7%	$94,200	$58,300	14 mo	84
SF Financial	196,800	42.6%	69.4%	$412,800	$236,900	8 mo	91
Boston Seaport	152,300	47.2%	74.8%	$198,600	$104,900	28 mo	51
Seattle Belltown	118,900	39.7%	64.3%	$167,200	$100,800	19 mo	73
Denver Tech	94,700	44.9%	71.2%	$81,400	$44,800	41 mo	38
Atlanta Midtown	176,100	49.3%	77.6%	$142,300	$72,100	36 mo	44

Action Score: Composite of utilization gap, wasted cost, and lease break proximity (0-100, higher = more urgent)